Your email account is definitely an important asset

Your email account is definitely an important asset in this information age, and you really can’t afford to loose the data associated with it. While most of the mail providers ensure that your email is backed up and safe nothing is for certain. Hence backing them up offline on your computer is recommended. Today, we will take a look at a cool software called MailStore Home, that can backup all your email accounts, be it Gmail , to your PC.

What is MailStore Home

MailStore Home is a freeware that creates an archive of all your mail on your computer from different programs, mailboxes and webmail services. The application is lightweight and supports any POP3 and IMAP mailbox along with popular desktop email clients.

Creating backup

Step 1: Download and install your computer where you want to create your centralized backup. You can even use of the program.

Step 2: Once you fire up MailStore after its successful installation, select Archive Email from the home screen.

Step 3: You now need specify the service you wish to create the archive for. I have used Gmail as an example for the tutorial however you can select any service depending on your need. As you see in the screenshot below, it supports a number of email clients.

Note: If you wish to create archive from services like like Hotmail or Yahoo Mail, you must configure them by settings. A quick Google search would reveal those settings.

Lets see how to using MailStore.

Step 4: Provide your Gmail login credentials to let MailStore access your account.

Step 5: You now need to filter your backup by selecting the specific folders to backup.

Step 6: Double check every thing and once you are sure, hit the Finish button. The backup will run creating a local archive of emails that were in your inbox. The process will take time depending upon the size of your backup.

Restoring an Email Backup Using MailStore

Step 1: If you wish to restore your backup, go to MailStore Home start page and this time click on Export E-mail.

Step 2: Select the service to which you want to restore your backup. I have chosen E-mail address via SMTP for this tutorial.

Step 3: Select the folders you wish to export via SMTP connection.

Step 4: You must now configure your mailbox SMTP connection. For Gmail the SMTP-SSL Host is smtp.gmail.com .

Step 5: Just when you press the finish button the restoration process will start . The process will take time depending upon the size of the archive.

When the restoration process is finished open your mailbox to which you just restored your backup. You will find all the mails in your inbox sent to you by yourself.

Make Small Backups

To make your backup size small, sort your emails in folders online according to priority and at the time of archiving make sure you select only the specific folder as mentioned in the step 5.